You're selling everywhere. Are you collecting tax everywhere?
Multi-platform e-commerce is where bookkeeping gets quietly dangerous. Shopify, Stripe, Amazon, Square, PayPal, TikTok Shop, Walmart, wholesale — each one handles fees, refunds, and sales tax differently. When the books are wrong, you don't know until a state notice arrives or a buyer's diligence team starts asking questions.
Sound familiar?
- You've been collecting sales tax but aren't sure if you're filing everywhere you should be.
- Your platform fees, refunds, and gateway clearing accounts haven't balanced in months.
- Your COGS doesn't tie to what you actually sold, and inventory feels like a guess.
- You're selling across Shopify, Amazon, Walmart, TikTok, or wholesale — and the books don't separate them properly.
- Your CPA last year asked questions about your numbers that you couldn't answer.
- You're growing fast and the books are getting further behind, not closer to caught up.
- You're not sure what your actual margin is by platform, by product, or by month.
Everyone watches the P&L. The balance sheet is where the truth lives.
Business owners love the P&L. Revenue, expenses, profit — it feels like the scoreboard. But the balance sheet is where the story actually gets told. It's where misclassified equity hides. It's where unremitted sales tax sits as a liability you didn't know you owed. It's where clearing accounts that haven't balanced in two years quietly distort everything above them.
A "profitable" P&L on top of a broken balance sheet is a financial mirage. When the IRS, a buyer, or your CPA finally looks closely, the balance sheet is what they look at first — and the conversation gets expensive fast.
We start with the balance sheet. The P&L is just the consequence.
"Most e-commerce bookkeepers categorize. I read what the data is actually telling you — including where you might owe sales tax in states you didn't know you had exposure in."
— Lauren Albright, Ledger & Grain Co.Services for e-commerce clients.
- Platform-by-platform reconciliation
- Sales tax payable tracking
- Monthly P&L with margin insight
- Ongoing exposure checks
- Multi-year revenue reconstruction
- Clearing account remediation
- COGS & inventory cleanup
- Chart of accounts redesign
- Nexus & apportionment analysis
- Multi-state exposure quantification
- Taxable vs. non-taxable review
- Filing-ready summaries
What we know that most bookkeepers don't.
Multi-channel e-commerce is messy by design. Every platform settles differently, every gateway clears differently, and the bookkeepers who don't know the quirks miss them — and you pay for it later.
- The PayPal / Shopify duplicate problem. When PayPal is also a Shopify gateway, every PayPal sale can post twice if you're not careful. We catch it, document the methodology, and clean it up.
- Multi-channel fulfillment reconciliation. Shopify, Amazon, Walmart Marketplace, TikTok Shop, FulfilHub, Square POS, and wholesale all settle and report differently. We've worked across them and know where the gaps hide.
- Wholesale vs. retail revenue separation. When wholesale orders flow through the same platforms as retail, they get categorized identically — which kills your margin reporting. We separate them properly.
- Gateway clearing accounts that never balance. Stripe, PayPal, Shopify Payments, Amazon, Square — each has its own clearing dance. If yours haven't reconciled to zero in months, that's where the problem lives.
- Point-of-sale tax overcollection. When your POS taxes everything by default, you can end up collecting tax on things that aren't taxable — which becomes its own trust-fund problem at filing time.
- Inventory, COGS, and platform fees done correctly. Most bookkeepers leave these as "we'll figure it out at year-end." We build the structure month one so you actually know your margin.
Why e-commerce sellers choose us.
Platform-Native
We know how Shopify clearing works, how Stripe handles fees, how Amazon settles, where TikTok Shop reports differently, and where Square POS misclassifies. Each platform has its quirks. We've seen them.
Sales Tax Depth
Multi-state nexus analysis, apportionment methodology, and exposure quantification with statutory backing. Where most stop at "you should probably look at that," we hand you the workpapers.
Reconstruction Ready
If your books are a mess, we rebuild them from source data — bank statements, platform exports, gateway reports. Years of bad data become defensible financials.
Ready to know what your numbers are actually telling you?
The Books Diagnostic is where every engagement starts. A structured review of your platforms, exposure points, and what to fix first. $250, credited toward your engagement if we move forward within 30 days.